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The United States Conference of Catholic Bishops (USCCB) is an assembly of the hierarchy of the Catholic Church in the United States and the U.S. Virgin Islands. The purpose of the Conference is to promote the greater good which the Church offers humankind. The bishops themselves constitute the membership of the Conference and are served by a staff of approximately 315 lay people, priests, deacons, and religious, located at the Conference headquarters in Washington, DC, with branch offices in Miami, FL and Rome. The Conference is organized as a corporation in the District of Columbia. Its purposes under civil law are: "To unify, coordinate, encourage, promote and carry on Catholic activities in the United States; to organize and conduct religious, charitable and social welfare work at home and abroad; to aid in education; to care for immigrants; and generally to enter into and promote by education, publication and direction the objects of its being." The United States Conference of Catholic Bishops is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, national origin, age, religion, sex, marital status, disability or other status protected by Federal, State or local laws, except where a reasonable, bona fide occupational qualification exists. Upon request, reasonable accommodations will be provided to individuals needing assistance. Please note: This application requires cookies to be enabled on your browser or device. If cookies are not enabled, your application may not be able to be sent. When your application is successful, you will receive an on screen ID number and a confirmation email. Please complete the application in one sitting, otherwise it will time out.
Clergy/religious candidates must request written approval form their diocesan bishop or religious superior before an application can be considered. Diocesan lay employees must also request approval from the local bishop. Minorities are encourage to apply.
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Back to Category List Available Positions > Job Description Virtual R&P Fiscal Coordinator (Full Time) The Virtual R&P Fiscal Coordinator manages all functions and activities related to client disbursement undertaken by USCCB’s new Virtual Resettlement segment. The Virtual R&P Fiscal Coordinator manages all functions and activities related to client disbursement, undertaken by USCCB’s new Virtual Resettlement segment. The segment provides virtual Reception and Placement case management support and direct assistance to refugees and SIV’s resettling with U.S. ties who will provide housing. The position will provide start up leadership in establishing and troubleshooting systems as it relates to disbursement of funding to clients through the Virtual R&P Program. This position will work closely with the Virtual R&P Case Management segment, Resettlement Services Grants and Programs Administration, the USCCB Office of Finance and Accounting and the card distribution company, GiveCard.
The position must demonstrate willingness and ability to understand, respect and contribute to the USCCB mission and to fulfill job duties in accordance with its Catholic identity. This position can work remotely, but the candidate must live in Maryland, DC, or Virginia.
Establishes USCCB’s new Virtual Resettlement Client Disbursement Process •Works with USCCB’s Director of Resettlement Services, Grants and Programs Administration and Office of Finance and Accounting teams to establish systems for providing client direct financial assistance •Lead in mitigating financial risk through the establishment of internal controls, development of fund disbursement procedures, and regular inventory management
Develops and executes plans and procedures including: •Managing account relations with GiveCard (the company that will distribute the bank cards directly to clients) for high-level matters such as system roles, fund account, and fraudulent activity notifications •Fund account management which entails the allocation of funds from USCCB to GiveCard (managing the account threshold of $250,000 at any given time and an overall budget and distribution of up to $5.3 million) •Coordinates cost center set-up with Office of Finance and Accounting to ensure sufficient tracking of client disbursement •Developing expenditure tracking tools in Excel and ensuring payments are made in line with financial rules of USCCB, PRM, Federal regulations and budget limits •Final approver for the Virtual R&P Case Manager to obligate and initiate funds to clients in a timely manner •Monitoring and reporting out disbursement trends and analysis •Utilizing data to inform resource creation and make fiscal decisions in collaboration with the Office of Finance and Accounting, Grants and Programs Administration and Virtual Resettlement
Establishes USCCB’s new Virtual Resettlement Client Disbursement Process •Works with USCCB’s Director of Resettlement Services, Grants and Programs Administration and Office of Finance and Accounting teams to establish systems for providing client direct financial assistance •Lead in mitigating financial risk through the establishment of internal controls, development of fund disbursement procedures, and regular inventory management
Develops and executes plans and procedures including: •Managing account relations with GiveCard (the company that will distribute the bank cards directly to clients) for high-level matters such as system roles, fund account, and fraudulent activity notifications •Fund account management which entails the allocation of funds from USCCB to GiveCard (managing the account threshold of $250,000 at any given time and an overall budget and distribution of up to $5.3 million) •Coordinates cost center set-up with Office of Finance and Accounting to ensure sufficient tracking of client disbursement •Developing expenditure tracking tools in Excel and ensuring payments are made in line with financial rules of USCCB, PRM, Federal regulations and budget limits •Final approver for the Virtual R&P Case Manager to obligate and initiate funds to clients in a timely manner •Monitoring and reporting out disbursement trends and analysis •Utilizing data to inform resource creation and make fiscal decisions in collaboration with the Office of Finance and Accounting, Grants and Programs Administration and Virtual Resettlement Management •Provides GiveCard application training to applicable staff •Program oversight to include regular auditing of client disbursement •Participates in regular team meetings for the Virtual Resettlement segment to ensure open communication regarding client disbursement •Provides client disbursement technical assistance to the Virtual Resettlement team, assists with troubleshooting challenging situations and serving as a back-up to Virtual Case Managers and GiveCard to client disbursement concerns •Regularly contributes to grant reporting and manages the Attachment C report process with the Office of Finance and Accounting
Collaborates with External Partners •Manages fund account relations with GiveCard •Liaises with other resettlement agencies on client disbursement policy or procedural issues of mutual concern •Liaises with PRM grants office regarding funding issues and/or reporting
Ensures effective Information, Communications and Technological Systems are in place for network processing operations: •Coordinates with USCCB IT staff on database modifications required to conduct Virtual Resettlement if applicable •Familiarity and usage of Virtual Resettlement application systems such as Zendesk (Resettlement Agencies utilize for case management) •Ensures effective methods of communication are employed to inform all USCCB resettlement staff concerning Virtual Resettlement client direct assistance disbursement
Level: Undergraduate degree required. Graduate degree preferred. Major Field/Specialty: Business Administration, Finance, Public Policy, Computer Technology, Social Sciences or related fields. Number of years Required: 3-5 years of directly related experience preferred |
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