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Corporate HR Benefits Assistant 3 (Full Time)
Location: Montecito
Corporate HR Benefits Assistant 3
SUMMARY:
Responsible for supporting the Corporate Benefits Specialist in the administration of all company benefits with a demonstrated commitment to exemplary customer service, consultative approach to problem solving, successfully maintain high ethical standards, and the ability to develop trusting professional relationships. This position has no supervisory responsibilities.
ESSENTIAL DUTIES AND RESPONSIBILITES include the following. Other duties as assigned.
Assist in identifying monthly eligibility and coordinate employee enrollment in benefits programs
Perform data entry of benefits information in HRMS, Third Party Administrator systems and internal tracking census
Provide information to employees on all benefit-related questions and assist employees with benefit enrollment forms
Track employee hours worked, change in employee status and complete ACA lookback period calculations
Complete Employee Status Change and Information Change forms and submit to payroll when necessary
Coordinate and conduct weekly and monthly newly eligible benefits enrollment
Assist in maintaining inventory and preparation of employee benefit packets, enrollment materials and other employee benefit communications
Responsible for maintaining compliance with HIPPA
Assist in serving as a liaison between employees and the TPA
Assist eligible employees with securing a health care home/PCP for themselves and dependents
Assist part time employees in locating available health care options and social service programs
Participate in and support the coordination of all benefit enrollment events including store level annual open enrollments and 401(k) meetings
Assist with creating and maintaining 401(k) distribution packets and collection of forms for processing
Enter enrollment information is Sage programs
Responsible for completing benefit notifications and portability packets for termed benefit enrolled employees
Assist in maintaining electronic and paper benefit files and records, assuring accuracy, compliance, and confidentiality
Perform general clerical duties including but not limited to; filing, scanning, photocopying, faxing, mailing
Ability to travel between all locations when required
Assist employees with tuition reimbursement program
Special projects as assigned
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION:
High school diploma or general education degree (GED); or equivalent combination of education and experience in benefits administration
Preferred HR Certificate/AA Human Resources
EXPERIENCE:
A minimum of 3 years experience in an administrative role
One year of human resources experience in benefits administration
Prior experience with self-funded health plan and third party administrators
One year of experience on a Human Resource Information System (HRIS) and/or payroll system
Preferred experience in physician billing practices, insurance company payments and explanation of benefits
SKILLS:
Must have excellent interpersonal skills, well organized and detailed oriented
Strong analytical skills and thorough knowledge of plan design
Must be able to competently use MS Word, Outlook, and Power Point
Intermediate Excel skills required
Must be able to do basic math (addition, subtraction, division, multiplication)
LANGUAGE SKILLS:
Bilingual, English/Spanish is preferred
Ability to read, comprehend, and write simple instructions, short correspondence, and memos
Ability to write simple correspondence and ensure English/Spanish translation
Ability to effectively present information in one-on-one and small group situations to employees and outside vendors
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent
Ability to calculate hours and years worked, overall averages during designated time periods, and identify trends
REASONING ABILITY:
Ability to apply common sense understanding to carry out detailed written or oral instructions
Ability to deal with problems involving a few concrete variables in standardized situations
Ability to prioritize competing and time sensitive projects
CERTIFICATES, LICENSES, REGISTRATIONS:
HIPPA Certification
California Sexual Harassment Prevention Certificate
Valid CA Drivers License
Proof of current registration and insurance
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit and use hands and fingers to operate a keyboard or mouse, handle and feel phones, files and paperwork. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally bend and twist at waist and neck, and lift and/or move up to 20 pounds.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate while working in the office. On occasion the work environment may entail being outdoors, in store locations or a warehouse where there is intermittent noise from machinery, work activity and overhead speakers.
Benefits:
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