Corporate Accounts Payable Clerk - Entry Level  (Full Time)
Location: Montecito

SUMMARY:

The Accounts Payable Clerk is responsible for compiling and maintaining accounting records relating to processing Invoices and Payments to vendors which includes but is not limited to coding, posting, proofing, reconciling, and paying invoices. The AP clerk receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, communicates with all appropriate persons to resolve any discrepancies, strives to meet all internal and external accounting cycle deadlines, files and maintains accounting records.

ESSENTIAL DUTIES AND RESPONSIBILITES:

• Sort incoming packets, from the stores, to get them ready to process.
• Review invoices for appropriate approval, department code, and date prior to entering.
• Prioritize your data entry to ensure you meet all deadlines including discounts dates, check run days and end of month and year.
• Sort, file, and post incoming invoices, daily, weekly, and monthly pay by statement invoices.
• File your processed invoices waiting to be paid into the date file.
• Proof and enter store transfers into the GL.
• Respond to store and vendor inquiries.
• Reconcile vendor statements, research, and correct discrepancies.
• Maintain files and documentation thoroughly and accurately.
• Presort the check run 2 times per week.
• Stuff and post the mail and take to the post office if not picked up by US mail.
• File paid invoices and make folders as needed.
• Get boxes ready to be sent to Storage.
• Purge AP files quarterly and make new folders.
• Sort and distribute incoming mail and transfer bags as needed.
• Work as a team in your department to ensure all work is completed.
• Perform general clerical duties including but not limited to filing, scanning, photocopying, faxing, mailing.
• Demonstrate a high level of professionalism while working with vendors and co-workers.
• Assist with Special projects as assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodationsmay be made to enable individuals with disabilities to perform the essential functions.

EDUCATION

High school diploma or general education degree (GED); or equivalent combination of education and experience.

EXPERIENCE

A minimum of 1 year experience in an administrative role with knowledge of clerical practices and procedures.

General knowledge of accounting principles required.

Prefer some experience in accounts payable.

Prefer some experience using an accounting program.

SKILLS:

• Must be able to perform with high level of accuracy and attention to detail.
• Must have excellent interpersonal skills, be well organized, make sound judgment and solve problems.
• Must be competent in Outlook, MS Word, Excel, and PowerPoint.
• Time management skills are a must along with teamwork and collaboration.
• Keyboarding and 10-key by touch with accuracy are a must.

LANGUAGE SKILLS:

Ability to read, comprehend, and write short correspondence, and memos.

Ability to communicate effectively.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

• Ability to compute rate, ratio, and percent.

CERTIFICATES, LICENSES, REGISTRATIONS:

Harassment prevention training certificate.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.The employee frequently is required to sit and use hands and fingers to operate a keyboard or mouse, handle and feel phones, files and paperwork.The employee is occasionally required to stand, walk, and reach with hands and arms.The employee must occasionally bend and twist at the waist and neck and lift/carry/move up to 20 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate while working in the office.On occasion the work environment may entail being in a warehouse, store location, or being outside where there is intermittent noise from machinery, activity, and overhead speakers.

Benefits:

• Employee Stock Ownership Plan (ESOP)
• Competitive Wages & Benefits
• Medical, Dental, And Vision
• 401 (k) retirement
• Employee Discounts
• Paid Time off and Sick Time
• Flex Spending Account for Medical & Dependent Care
• Regular Wage Increases
• Commuter Benefits
• Safety Incentive Program
• Career Development and Growth Opportunities

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