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HR Administrative Assistant (Part Time)
Location: Neenah, WI
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Position: Human Resources Administrative Assistant |
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Department: Clerical |
Job Type: Regular |
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Reports to: Human Resources Manager |
Job Status: Part Time |
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FLSA Status: Non-Exempt |
% Travel Required: None |
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Grade/Level: Grade Level 5 |
Work Schedule: flexible - 25 hours per week |
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Updated: 5/26/2021 |
Positions Supervised: None |
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POSITION SUMMARY |
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Compile, record, or process employee data and other administrative support to the Human Resources Department. May provide Human Resource support to employees under guidance of the Human Resources Manager. |
ESSENTIAL FUNCTIONS
Reasonable Accommodation Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function at a standard expectation level. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statements
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Process, verify, and maintain employee related documentation, including staffing, recruitment, training, corrective action, performance evaluations, and employee leaves of absence. |
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Explain company employment policies, benefits, and procedures to employees or job applicants. |
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Record data for each employee, including such information as addresses, weekly earnings, absences, supervisory reports on performance, and dates of and reasons for terminations. |
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Gather employee records from other departments or employees. |
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Examine employee files to answer inquiries and provide information for employment actions. |
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Answer questions regarding eligibility, salaries, benefits, and other pertinent information. |
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Compile and prepare reports and documents pertaining to employment activities. |
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Assist in the recruiting cycle which includes, processing and reviewing employment applications to evaluate qualifications or eligibility of applicants. |
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Answer inquiries and provide information to the general public, customers, visitors, and other interested parties regarding activities conducted at organization. |
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Operate telephone switchboard to answer, screen, or forward calls. |
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Regular attendance. |
POSITION QUALIFICATIONS
Competency Statements
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Accountability - Ability to accept responsibility and account for his/her actions. |
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Accuracy - Ability to perform work accurately and thoroughly. |
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Communication, Oral - Ability to communicate effectively with others using the spoken word. |
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Communication, Written - Ability to communicate in writing clearly and concisely. |
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Detail Oriented - Ability to pay attention to the minute details of a project or task. |
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Dependability - Demonstrates the ability to be reliable, accountable, and trustworthy. |
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Friendly - Ability to exhibit a cheerful demeanor toward others. |
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Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace. |
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Organized - Possessing the trait of being organized or following a systematic method of performing a task. |
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Problem Solving - Ability to find a solution for or to deal proactively with work-related problems. |
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Productivity - Ability to produce a standard workload. |
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Relationship Building - Ability to effectively build relationships with customers and co-workers. |
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Technical Aptitude - Ability to comprehend complex technical topics and specialized information. |
SKILLS & ABILITIES
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EDUCATION |
Associate's Degree (two year college or technical school) or Work Equivalent, Field of Study: administration, human resources |
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EXPERIENCE |
Prior administrative or human resources support experience necessary. |
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COMPUTER SKILLS |
Proficient level of computer skills with Microsoft Office products (Word, Excel, and Outlook). |
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CERTIFICATIONS & LICENSES |
None |
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OTHER REQUIREMENTS |
Proficient level of typing skills. Excellent phone etiquette. Must provide documentation of eligibility to work in the United States, pass pre-employment substance abuse screening, and applicable background verification(s). |
PHYSICAL DEMANDS
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N (Not Applicable) |
Activity is not applicable to this position. |
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O (Occasionally) |
Position requires this activity up to 33% of the time (0-2.5 hrs/day) |
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F (Frequently) |
Position requires this activity up to 33% - 66% of the time (2.5-5.5 + hrs/day) |
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C (Constantly) |
Position requires this activity more than 66% of the time (5.5+ hrs/day) |
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PHYSICAL DEMANDS |
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Stand |
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Lift/Carry |
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Walk |
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10 lbs or less |
F |
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Sit |
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11-20 lbs |
O |
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Manually Manipulate |
C |
21-50 lbs |
N |
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Reach Outward |
O |
51-100 lbs |
N |
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Reach Above Shoulder |
O |
Over 100 lbs |
N |
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Climb |
N |
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Crawl |
N |
Push/Pull |
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Squat or Knee |
N |
12 lbs or less |
F |
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Bend |
O |
13-25 lbs |
O |
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Grasp |
C |
26-40 lbs |
N |
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Speak |
C |
41-100 lbs |
N |
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Other Physical Requirements
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Vision (Near, Distance) |
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Sense of Sound - Ability to hear oral communication from customers, vendors, sales, and employees |
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Ability to speak clearly in order to be understood |
WORK ENVIRONMENT
Work is performed primarily in a standard office environment. Work involves operation of computer system for extended periods of time.
Printron has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.
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