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Administrative Assistant  (Full-Time)
Location: Devils Lake, ND
Job Type: Finance/Accounting

Job Title: Administrative Assistant Department: Accounting Reports to: Finance Manager

Job Status: Full Time Schedule: 8:00am-4:30pm M-F

To provide administrative support to NPRC. This position will be specifically working with the Accounting and Human Resources departments while performing a variety of administrative duties.

Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries. Directs visitors by maintaining employee and department directories; giving instructions.

Receives, Records, Distributes and Prepares Mail Daily, Postage Meter Updates.

• Issuance requests and tracking of purchase orders.
• Responsible for selecting and purchasing office supplies.
• Ordering office supplies & forms.
• Administration of Wright Express Account -add/remove & changes, as well as Phoenix Fuel System.
• Carhartt-Safety Boot-ordering and updating list.
• HRMS Data entry.

Make purchases for Company (Sams, Menards, etc.), Assist with Meal Coordination.

Update and manage corporate address list-900 addresses currently and current listings in all directories.

Assist in performing Weekly Accounts Payable check runs and mailing/distributing checks.

Backup to requests for W-9 forms and credit applications.

• Backup/Assist in processing of Accounts Payable;

• Timely and accurate entry of vendor invoices.
• Posting of AP vouchers into GL.
• Assist in the filing of all AP vouchers and any related accounts payable journals.
• Assist, research, and resolve invoice and payment issues vendors.
• Invoice Scanning
• Management Support: various activities, projects and/or initiatives working with specific requests from the Executive/Management Team.
• Manual/Digital Records retention system -manage the input and organization of such.

Other duties as assigned.

To perform this job successfully, an individual should demonstrate the following competencies:

Proficiency with Microsoft applications is expected. Ability to work independently.

• Employee must pay attention to detail, deadline-oriented, maintains strict confidentiality, time management, data entry and positive customer and employee relations.
• Demonstrates the ability to be organized and work on multiple projects and meet deadlines by setting priorities with work projects.
• Valid drivers license.

Reasonable accommodations may be made to enable individuals with disabilities to perform the physical demands listed below:

• Be able to sit for long periods of time.
• Good hand-eye coordination, arm, hand and finger dexterity and visual acuity needed (use of computer equipment for long periods of time).

Associates Degree preferred.

3+ years of Administrative experience.

This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties assigned.