Accounting Clerk 1  (Full Time)
Select Location: Yakima

  1. The Accounting Clerk will process purchase orders, supply requisitions, accounts payable and receivables, ensuring accounting procedures and regulatory requirements are followed.  The Accounting Clerk will prepare and maintain various accounting schedules and spreadsheets as requested.   The Accounting Clerk will review all transactions for completeness and accuracy while ensuring payments and billings are completed in compliance with OIC policy and procedures and within established time limits.  Accountant is responsible for records management, including retention & destruction, maintaining, filing and storing of all fiscal dept. documents.  The accounting clerk will assist with special projects in the fiscal department, occasionally cross training to assist with other fiscal duties when necessary.

    Essential Duties:

    1.    Person in this position may perform some or all these duties:

    2.    Receive and log in purchase requisitions and invoices, as needed.

    3.    Prepare and issue purchase orders per OIC policy as assigned.

    4.    Reconcile purchase orders to material receipts and/or vendor invoices, and ensure all paperwork is complete and includes appropriate supporting documentation.

    5.    Process purchase requisitions, including obtaining appropriate approvals, identifying proper account coding; and ensuring compliance with OIC policies and procedures and grant requirements.

    6.    Process vendor invoices for payment, including confirming invoice accuracy, obtaining supporting documentation and authorizations; and ensuring proper accounting of the transaction.

    7.    Reconcile monthly vendor statements to OIC records; work with vendor to resolve discrepancies.

    8.    Process assigned monthly transactions in timely manner to ensure all expenses are entered in accounting system prior to monthly billing.

    9.    Prepare monthly billings for various grant programs, as requested.

    10.Prepare and maintain billing reports, spreadsheets, and files.

    11.Ensure payments are received in a timely manner and for the correct amount.

    12.Review transactions for completeness and accuracy while ensuring all transactions are processed in compliance with grant requirements, OIC policy and procedures and within established timelines.

    13.Prepare Journal Entries for accounting accruals, expenditure allocations and ensure proper accounting of payable and receivable transactions.

    14.Monitor and ensure accurate account and fund balances are maintained.

    15.Work with OIC program and fiscal staff to answer billing questions, correct errors & ensure proper recording of all transactions.

    16.Prepare and maintain analysis of vendor accounts, as requested; notify supervisor of unusual or unexplainable account status / occurrences.

    17.Deliver deposits to bank, as requested.

    18.Distribute checks, as requested.

    19.Monitor and maintain stock of office supplies for fiscal dept. 

    20.Work with vendors to address issues & answer questions.

    21.Assist, train and/or support other fiscal staff, as requested; may occasionally perform some duties of co-workers to assist during peak workload and/or limited staff availability.

    22.Assist in filing, storing, and retrieving of accounting documents, as requested.

    23.Other duties as assigned.

    We have a generous benefits package: 

    Medical 

    Dental 

    Vision 

    LTD and STD 

    EAP 

    Retirement 

    403b employee contribution 

    Paid Time Off (PTO) 

    11 Paid Holidays 

    Tuition Reimbursement 

    Agency Wide Training 

    Agency Wide Community Events

Minimum Qualifications:

AA Degree preferred

 

2 years’ in customer service

 

1 year of fund accounting preferred

 

OR Additional years of experience will be considered in lieu of education

 

Job Location:

Yakima

Salary Range

$21.19-$27.65

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