Department Coordinator, Budget and Operations  (Full Time)
Location: Warwick, RI

Are you looking for a company that values innovation and a department that rewards your ability to use your finance, technical, analytical and communication skills in a way that will streamline operations and processes? If so, please look at our opportunity for you to shine.

As the Budget and Operations Specialist you will serve as the point person and facilitate smooth coordination, communication and analysis relative to the budget, procurement, and other operational administrative matters related to the Information Systems department.

You will occupy a key departmental role, responsible for a large departmental budget, which will include tracking expenditures, researching variances, and analyzing forecasts to determine the validity of remaining budget dollars. You will review and determine costs are allocated to appropriate account and are allowable as well as insure accurate input of data elements. As needed you will Prepare/provide reports and documents and attend related meetings on budgetary matters. In addition, you will work closely with department managers in order to plan and development the baseline draft budget for the coming year.

In addition to the budget responsibilities, you will administer the department procurement process for hardware, software, consulting and other departmental areas related to procurement by monitoring, initiating and maintaining comprehensive records of procurement expenses and other disbursements. As necessary, you will package proper documentation relating to contracts, invoices, purchase requests and you will prepare and facilitate the sign off workflow for each purchase or transaction. At needed you will communicate with vendors to obtain quotes, invoices and for changes to maintenance agreements, contracts and subscriptions.

You will report directly to the VP of Information Systems and the Chief Operating Officer and as such will spend a small percentage of your time on other operational duties such as scheduling and taking minutes at meetings, overseeing time sheets, and researching administrative affairs as needed.

We are looking for someone with a Bachelors Degree and two years related experience with budgets and expenditures or the equivalent combination of education, skills and experience. In order to be effective in this role you must possess excellent organizational, research, and excel skills. In addition, you should have strong interpersonal skills in order to develop and maintain relationships with managers and staff, as well as external vendors. If you have the ability to analyze workflow and streamline processes that would be extremely beneficial.

Why Work Here.

Competitive base salary along with a broad range of compensation initiatives

Comprehensive health plans, life insurance and wellness programs

Generous vacation time, plus telecommuting and flexible schedule arrangements

Retirement savings plan and 401(k) educational programs

Learning and development opportunities

Friendly and supportive atmosphere

Professional environment based on knowledge sharing and teamwork

Work/Family Friendly

Dedication to the health and wellness of our employees - Beacon is a long standing winner of numerous Worksite Wellness Awards




Equal Opportunity Employer
Beacon is committed to the principles of equal opportunity as defined under federal and state law, and does not discriminate unlawfully on the basis of race, color, religion, religious creed, sex, gender, gender expression, gender identity, sexual orientation, age, national origin, ancestry, citizenship, marital status, protected veteran or disability status, physical/mental disability, genetic information, or any other characteristic protected by law.  This policy applies to all recruitment, hiring, training, job assignment, upgrading, transfers, promotions, demotions, layoffs, and termination of its employees, as well as all other employment practices such as salary and benefits administration, education programs, and social and recreational programs.

Assistance for Applicants with Disabilities
Beacon is committed to ensuring our online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities.  If you believe you need a reasonable accommodation in order to search for a job opening or to submit an application, please contact us by calling 401-825-2611 and ask for assistance on submitting an application or searching for a job opening.  

Diversity and Inclusion
Beacon is committed to diversity and inclusion and believes a diverse and inclusive environment that embraces difference cultures, beliefs, tolerance, and acceptance creates an enriching experience and contributes to new perspectives and ideas. 

EEO
EEO Is The LAW Poster (PDF)

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