Administrative Assistant - Gigi's Commissary (Full Time)
Location: Fenton, MO
Are you ready for your next challenge in a thriving company?
Wallis Companies is celebrating 50 years in business!Founded in Cuba, MO in 1968, today we employ 1,100+ individuals across multiple business divisions (Wholesale, Retail Operations, Lubricants, Transport, Great River Wash, and Support Divisions).We're a proud Woman Owned Business, committed to doing good in our communities!We're an award-winningMidwestern distributor for Exxon-Mobil, Phillips 66, BP and other amazing brands, committed to operational excellence and exceptional service. #WeAreWallis
SUMMARY
The Wallis CompaniesGigis CommissaryAdministrative Assistant supports both daily operations, as well as long-term projects of the Gigis Commissary General Manager, leadership team, and the Wallis Companies food program administration as a whole.
RESPONSIBILITIES: (*denotes an essential function of the position)
Receive and process special orders from stores
Process store credits on short or damaged product
Manage the Check Log used to track payments by check from customers
Prepare and distribute all daily production sheets to teams
Vendor Services to include; checking in orders upon delivery, creating/running invoices, keying order and supply entry, etc.
Data entry and manipulation in JERA to include: entering invoices, changing/updating templates, processing ending inventory, etc.
Responsible for scheduling maintenance of delivery trucks and planning Commissary Driver delivery routes
Manage special projects to full completion to include: updating product recall forms, developing emergency evacuation action plans, etc.
Assist Commissary General Manager to prepare work schedules, and ensure timekeeping and payroll accuracy
Assist Commissary General Manager with protection of company assets at all times by: reconciling cash box and petty cash weekly; investigating sizable store shortages; maintaining use of merchandise, voiding and write offs within established guidelines; controlling the inventory and completing necessary counts; investigating operating discrepancies and report findings to management in a timely manner
Assist Commissary General Manager with financial analysis and monitoring, in addition to annual budgeting and pricing
*Adhere to all Wallis Companies safety policies and report all safety incidents to supervisor immediately
*Ensure Commissary Driver compliance with DOT regulations, training and paperwork
Assist Commissary General Manager in implementation of HACCP plan
*Maintain regular attendance and follow designated safety practices
Perform other duties not listed as required
SUPERVISORY RESPONSIBILITIES
Direct: Commissary Driver (2-3 employees)
Is responsible for the overall direction, coordination and evaluation of each person. Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws. Responsibilities include planning, assigning and directing work; managing training and certifications; appraising performance, rewarding and disciplining employees up to and including termination; addressing complaints and resolving problems.
QUALIFICATIONS:(*denotes an essential qualification of the position)
Education:
*Required: Equivalent to high school diploma.
Preferred: Associates Degree or Bachelors Degree in Business Administration or related field
Experience:
*Required: Minimum 2 years of office experience in business administration or related field
*Required: Computer, Microsoft Office Suite: Excel, Word, Outlook, PowerPoint, Telephone, Copy/print/fax machine, Hepatitis A vaccination (where required)
Apply online today! Questions? Contact Stephanie.Morris@WallisCo.com