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About Us For over eight decades, the Housing Authority Birmingham District (HABD) has been a committed leader in providing affordable housing for qualified families in the City of Birmingham. Our ultimate vision is to empower self-sufficiency, economic advancement and quality living for a successful future. Our Mission The mission of HABD is to be the leader in making excellent, affordable housing available for low and moderate-income persons through effective management and wise stewardship of public funds. HABD will also partner with our residents and others to enhance the quality of life in our communities. HABD’s leadership has continued to develop and grow programs, offerings and partnerships that help to promote self-sufficiency, empowerment and quality of life for personal and community success. Birmingham has the largest public housing authority in Alabama, serving more than 10,000 people. The Benefits of Working with HABD Medical/Dental/Life Insurance Short-Term/Long-Term Disability Paid Holiday (Federal & State) Paid Vacation: Less than 90 days…………0 hours 90 days to 5 years………96 hours 5-11 years………………………120 hours 12-15 years……………………144 hours 16+ years………………………160 hours Paid Personal Days Paid Sick Leave- Eight (8) hours Per Month Workers' Compensation Retirement Plan/Deferred Compensation Equal Opportunity Employment Statement It is the policy of the Housing Authority of the Birmingham District to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, and any other condition protected by the law. No question on the application is asked for the purposes of limiting or excluding any applicants consideration for employment because of his/her race, color, religion, sex, national origin, age, disability, or any other disability protected by the law.
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Back to Category List Job Description Accounting Analyst (Full Time) Summary The primary purpose of this position is to support the Finance Department by maintaining The Housing Authority of the Birmingham District's financial records in accordance with Generally Accepted Accounting Principles ("GAAP") and the Department of Housing and Urban Development ("HUD") regulations. The incumbent performs tasks related to financial accounting, budgeting, and reporting. This position is responsible for performing complex accounting reconciliations and interpreting and applying HUD, program, and GAAP requirements to financial operations. This position aids departmental efforts to manage revenue and disburse funds in accordance with appropriate grant and funding regulations, policies, procedures, and GAAP. All activities must support The Housing Authority of the Birmingham District's ("HABD") mission, strategic goals, and objectives. When more than one Accounting Analyst is employed, the Finance Manager may assign the duties to suit the business needs of HABD. Essential Duties and ResponsibilitiesThe position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned as needed. Conducts month-end housing management software process, including closing, reconciling, preparing,and posting journa lentries for the programs and properties.Maintains monthly records of receipts, checks, adjustments, and reports to serve as a backup if discrepancies occur. MonitorsHABD's bank accounts daily. Researches and provides action for ACH and checks returns, miscellaneous charges, and deposits. Reconciles HABD bank accounts. Uploads information from bank accounts into the general ledger and monitors outstanding checks for Accounts Payable and HCV programs.Conducts month-end housing management software process, including closing, reconciling, preparing,and posting journa lentries for the programs and properties. Maintains monthly records of receipts, checks, adjustments, and reports to serve as a backup if discrepancies occur. MonitorsHABD's bank accounts daily. Researches and provides action for ACH and checks returns, miscellaneous charges, and deposits. Reconciles HABD bank accounts. Uploads information from bank accounts into the general ledger and monitors outstanding checks for Accounts Payable and HCV programs. Keeps monthly records of bank statements and account analysis reports. Maintains monthly bank collateral verification. Performs pre-notes, positive pay, ACH, and account transfers between bank accounts and vendors. Assists inmonthly review of general ledgers;analyzesgeneral ledgerv ariances andresolves any discrepancies. Reconciles general ledger liability and prepay accounts, identifying discrepancies, creating journal entries, and documenting monthly accruals. Assists in preparing the annual operating budgets,reports,records,and information for all Housing HABD funds; assists with preparing annual W-2 and 1099 forms and related reports. Assists with the year-end closing and reporting to HUD and other agencies and assists in preparingmonthlyyear-endreports. Assists the auditors in the annual review of the accounting records and prepares schedules as necessary. Analyzes HCV program data to prepare and submit the monthly Voucher Management System ("VMS")report to HUD, including reconciliation to the general ledger expense accounts. Addresses discrepancies with HCV program staff. Monitors the general ledger to verify the accuracy of Accounts Payable expense coding and utility usage amounts. Reviews Accounts Payable for accuracy before disbursement. Prepares and compiles backup documentation for the various grantdraws. Performs and assists with monthly and yearly reporting,including preparing and assisting with files for the annual audit,HCV settlement statements,and other federal and state program filing requirements. Prepares reports and provides data as requested to the Finance Manager and other Department leaders;assists HABD staff with a wide range of information requests and problem-solvingutilizing Excel and software systems. Keepsabreast of matters related to new legislation,PIH Notices,concepts,and trends relevan tto the field of accounting. Completes entries for Interfund balances,including journal entries and banktransfers. Assists with year-end closing entries and ensures the timely submission of HUD's Financial Data Schedule. Supports analyses and assists in preparing and reviewing annual operating budgets, including detailed support and analysis of HABD's revenue/expense forecast. Assists in the analysis of monthly financials for accuracy andvariances. Prepares and distributes periodic reports to internal and externalstakeholders. Serves as a backup to other members of the Finance staff. Performs other related duties asassigned. BehavioralCompetenciesThis position requires the incumbent toe xhibit the following behavioralskills: Job Knowledge: Exhibits requisite knowledge, skills, and abilities to perform the position effectively. Demonstrates knowledge of policies, procedures, goals, objectives, operational entities, requirements, and activities as they apply to the assigned organizational entity of the HABD. Uses appropriate judgment & decision-making in accordance with the level of responsibility. Commitment:Sets high-performance standards; pursues aggressive goals and works hard/intelligent to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; persists despite obstacles and opposition. Customer Service:Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors, and measures the needs of both internal and external customers; talks and acts with customers in mind. Recognizes work colleagues as customers. Effective Communication:Ensures important information is passed to those who need to know; conveys necessary information clearly and effectively orally or in writing. Demonstrates attention to and conveys an understanding of the comments and questions of others; listens effectively. Initiative:Proactively seeks solutions to resolve unexpected challenges.Actively assists others without formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work. Responsiveness and Accountability: Demonstrates a high level of conscientiousness; holds oneself personally responsible for one's work; does a fair share of work. Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; Contributes to building a positive team spirit; puts team success above own interests; supports everyone's efforts to succeed. Job CompetenciesKnowledge of the general operations and procedures of HABD departments, properties, and HUD housing programs. Ability to interpret HUD, federal, state, and local laws and regulations, as well as HABD policies and procedures related to the position. Knowledge of Generally Accepted Accounting Principles (GAAP)and auditing theory; local, state,and federal government financial reporting requirements and regulations; internal control policies and best practices; and report preparation techniques. Skill in reviewing, examining, and evaluating accounting and financial practices and coordinating accounting and financial operations. Skill in operating computer accounting systems, spreadsheet applications, and other software applications. Ability to accurately and rapidly compose effective correspondence and make moderately complexcomputations. Ability to present ideas clearly and concisely in English, orally, and in writing. Ability to handle multiple priorities and complete tasks efficiently andeffectively. Ability to establish and maintain effective working relationships with co-workers, vendors, consultants, contractors, residents, HUD, and local, state, and federal officials. Ability to interpret HUD, federal, state, and local laws and regulations, as well as HABD policies and procedures related to the position. Ability to assist in hiring new employees, evaluate the performance of subordinates accurately and timely, correct deficiencies, and guide and assign personnel. Ability to establish, monitor, and achieve objectives through skillful delegation ofduties. Ability to orient other employees and explain organizational policies, rules, regulations, andprocedures. Education and/orExperienceBachelor's Degree in accounting, finance ,business administration, or related field and a minimum offour (4) years of experience performing work related to financial accounting, budget preparation, and financial reporting and analysis. Government or non-profit accounting experience preferred. An equivalent combination of education and experience may be considered. Experience working in a month-end close environment required. Some positions may require possession of a valid driver's license and the ability to be insurable under the HABDs automobile insurance plan at the standard rate. TechnicalSkillsTo perform this job successfully, the employee should have strong computer skills (e.g., MS Word, Excel, PowerPoint,and Outlook). Must have the ability to learn other computer software programs as required by assigned tasks.
PhysicalDemandsAn employee must meet the physical demands described here to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
To perform this job successfully,the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; reaching, grasping, operating computers and other office equipment; moving about the office, and attending onsite and offsite meetings. The employee must be able to exchange information in person, in writing, and via telephone.The employee must occasionally transport up to 25 pounds. Work EnvironmentThe work environment characteristics described here represent thosean employee encounter while performing this job's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Office environment.The noise level in the work environment ismoderate. The position is open until filled. |
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