About Us

For over eight decades, the Housing Authority Birmingham District (HABD) has been a committed leader in providing affordable housing for qualified families in the City of Birmingham. Our ultimate vision is to empower self-sufficiency, economic advancement and quality living for a successful future.

Our Mission

The mission of the Housing Authority of the Birmingham District is to provide the highest standard of affordable housing while fostering vibrant, inclusive communities and serving as a catalyst for opportunity. 

HABD’s leadership has continued to develop and grow programs, offerings and partnerships that help to promote self-sufficiency, empowerment and quality of life for personal and community success. Birmingham has the largest public housing authority in Alabama, serving more than 10,000 people.

Benefits of Working with HABD

Medical/Dental/Life Insurance, Short-Term/Long-Term Disability,  Workers' Compensation, Retirement Plan/Deferred Compensation, Paid Holiday (Federal & State), Paid Personal Days, Paid Sick Leave- Eight (8) hours Per Month, Paid Vacation:

Less than 90 days……………0 hours; 90 days to 5 years…………96 hours; 5-11 years………………………120 hours; 12-15 years……………………144 hours; 16+ years………………………160 hours

Equal Opportunity Employment Statement

It is the policy of the Housing Authority of the Birmingham District to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, and any other condition protected by the law. No question on the application is asked for the purposes of limiting or excluding any applicants consideration for employment because of his/her race, color, religion, sex, national origin, age, disability, or any other disability protected by the law. 

Procurement Manager  (Full Time)
Department: Executive

Summary

Responsible for administering purchasing and contracting activities for the Authority, exercising independent judgment within the realm of Agency, state, and federal bid laws and policies, rules, and regulations. Work is performed under the direction of the Chief Finance Officer/CFO.

All activities must support The Housing Authority of the Birmingham District's ("HABD") mission, strategic goals, and objectives.

Essential Duties and Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned as needed.

Supervises purchasing functions, including, but not limited to: invitations/requests for bids, quotes, independent price and costs analysis, cost comparisons, quality and suitability, evaluations, price tabulations, ordering, internal budgets, etc.

Researches federal, state, and local government policy and procedures, new products, market conditions, and trends and informs and encourages participation by Disadvantage Minority Underutilized Businesses (DHUB) in compliance with applicable HABD policy and procedures. Maintains effective working relations with vendors.

Maintains, updates, and ensures compliance with the HABD Procurement Policy and Procedure Manual.

Supervises the development of and prepares Request for Proposals (RFPs) and Request for Qualifications (RFQ), and Invitation for Bid (IFB) for professional services. Coordinates review of proposals and qualifications and prepares Board Action. Coordinates contract administration activities that are related to professional and other contract services.

Researches, qualifies, and expands vendor list and assists in the administration of Blanket Supply contracts.

Maintains the Agency's contract register and collaborates with contract administrators for review, renewal, termination, etc., in accordance with the Agency policy.

Tracks requisitions, purchase orders, departmental reports, and vendor documents for accuracy, quality, timeliness, and agency specifications.

Identifies long-lead-time procurement items and prioritizes requisitions to ensure material and services are obtained timely, emphasizing quality, cost, and availability.

Assists Property Managers in establishing on-site inventory by procuring materials and supplies, disseminating applicable asset management guidelines, and conducting periodic site-level inventory audits. Initiates the sale of obsolete or excess property and equipment, etc. Analyzes storage methods and recommend improvements.

Maintains a system of internal controls, develops, and presents reports, budgets, and other operational data to Agency leadership.

Review and resolve conflicts involving incorrect invoices or improper shipments.

Performs other related duties as assigned.

Behavioral Competencies

This position requires the incumbent to exhibit the following behavioral skills:

Leadership:Provides direction by clearly and effectively setting the course of action for department and subordinates; manages performance by providing regular feedback and reinforcement to subordinates.

Job Knowledge: Exhibits requisite knowledge, skills, and abilities to perform the position effectively. Demonstrates knowledge of policies, procedures, goals, objectives, operational entities, requirements, and activities as they apply to the assigned organizational entity of HABD. Uses appropriate judgment & decision-making in accordance with the level of responsibility.

Commitment: Sets high-performance standards; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; persists despite obstacles and opposition.

Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors, and measures the needs of both internal and external customers; talks and acts with customers in mind. Recognizes work colleagues as customers.

Effective Communication: Ensures important information is passed to those who need to know; conveys necessary information clearly and effectively orally or in writing. Demonstrates attention to and conveys an understanding of the comments and questions of others; listens effectively.

Initiative:Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work.

Responsiveness and Accountability: Demonstrates a high level of conscientiousness; holds oneself personally responsible for one's work; does a fair share of work.

Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; Contributes to building a positive team spirit; puts team success above own interests; supports everyone's efforts to succeed.

Leadership:Provides direction by clearly and effectively setting the course of action for department and subordinates; manages performance by providing regular feedback and reinforcement to subordinates.

Job Competencies

Extensive knowledge of the key policies, procedures, functions, and staff in the Procurement department and HABD policies and programs.

Knowledge of the general operations and procedures of a Public Housing Agency (PHA).

Knowledge of governmental purchasing and supply methods and procedures, including buying, inspecting, and shipping methods.

Knowledge of sources of supply, market, and price trends.

Knowledge of grades and qualities of materials, supplies, and equipment.

Knowledge of contract preparation and specifications.

Ability to locate sources of supply and obtain competitive bids.

Knowledge of modern office practices and procedures. Knowledge of modern office equipment, including copiers, computers, computer terminals, calculators, facsimile machines, etc.

Ability to understand and follow written and oral instructions and present ideas and information clearly and concisely, orally and in writing.

Ability to award purchase orders for materials, supplies, and equipment on an impartial and objective basis based upon quote information.

Ability to interpret, explain, and ensure compliance with HABD policies and procedures.

Knowledge of pertinent federal, state, and local laws, codes, and regulations.

Proven application of supervision, training, motivation, and performance evaluation principles.

Knowledge of record and data management, storage, and retrieval systems.

Ability to establish positive working relationships with representatives of community-based organizations, other agencies, HABD management and staff, and the public.

Education and/or Experience

Bachelor's Degree with four (4) years of experience in purchasing and materials management in a government agency environment, preferably with a public housing authority. Or, Associate Degree or two years of completed college course work from an accredited college or university. Minimum of six (6) years of experience in purchasing and materials management in a government agency, preferably with a public housing authority. A minimum of two (2) years of supervisory experience in a procurement/purchasing/contracting role.

Some positions may require possession of a valid driver's license and the ability to be insurable under HABD's automobile insurance plan at the standard rate.

Technical Skills

To perform this job successfully, the employee should have strong computer skills (e.g., MS Word, Excel, PowerPoint, and Outlook). Must have the ability to learn other computer software programs as required by assigned tasks.

Physical Demands

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; reaching, grasping; operating computers and other office equipment; moving about the office, and attending onsite and offsite meetings. The employee must be able to exchange information in person, in writing, and via telephone. The employee must occasionally transport up to 25 pounds.

Work Environment

The work environment characteristics described here represent those an employee encounter while performing this job's essential functions. Reasonable accommodations may enable individuals with disabilities to perform essential functions.

Office environment. The noise level in the work environment is moderate.

Position is open until filled.