CAREERS OVERVIEW

Hawaiian Dredging Construction Company, Inc., a Kajima company, is a Hawaii-based company with roots dating back to 1902 when Walter Dillingham obtained a contract to dredge a channel into Pearl Harbor.  Since that first dredging project, Hawaiian Dredging has evolved into a leader in the construction industry with projects ranging from the building of residential and military housing, major shopping centers, hotels, resorts, condominiums, office buildings and parking structures to highways, military facilities, industrial projects and renovation and repair work in Hawaii.  Hawaiian Dredging has developed some of the finest construction professionals in Hawaii. We strive to recruit and hire the most qualified individuals for our Construction Engineering Program and our projects.

DRY DOCK - SECURITY ADMINISTRATIVE ASSISTANT  (Regular Full Time)
Location: HDCC

 RESPONSIBILITIES

• Provides advanced level administrative support to the DHO JV Security Branch staff.
• Data entry into cloud based and local electronic data management systems such as Microsoft Office Suite, SharePoint, Aconex and project’s incident management system.
• Creates intermediate to advanced level electronic documents/files; checks work for consistency and accuracy and copies and distributes documents as necessary.
• Provides support during audit and external review preparations.
• Maintain a calendar for the DHO JV Security and proactively assist in resolving scheduling conflicts.
• Provides DHO JV Security support, including the production of agendas, scheduling, distribution of meeting notifications, collecting relevant files/papers, taking/distributing minutes.
• Provides DHO JV Security Support in the field as required for surveillances, administrative support for security operations at each construction site, photography.
• Update and maintain the following administrative programs:Assist in preparing employees by conducting project orientations, Security related training and coaching employees.Contribute to DHO JV Security by researching, developing, writing, and updating policies, procedures, methods, and guidelines.Maintain knowledge of company values and strategic policies and procedures.
  • DBIDs access to JBPHH.
  • CIA access for PHNSY&IMF.
  • Photo Permits for NAVFAC OICC and PHNSY&IMF.
  • Manage the Parking Permits for DD5, Waipio, and Aloha Stadium-Richardson Field.
  • Manage and Coordinate with NAVFAC OICC on the Light Weight Vehicle Pass (LWVP) Program.
  • Monthly Management Reports.
  • DHO JV Security Self-Assessment
• Support published corporate and joint venture policies as distributed by department managers.
• Other duties as assigned by the DHO JV Security Manager, including but not limited to actively participating and/or serving in a supporting role to meet the project’s obligations for implementing and monitoring security compliance, disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

REQUIREMENTS

• Must have a valid driver’s license.
• Ability to pass a basic background check for access to Joint Base Pearl Harbor Hickam.
• Minimum 3 years Administrative Assistant work experience.
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and other stakeholders.
• Ability to interact professionally with employees and clients of various levels.
• Strong organizational skills.
• Thorough attention to detail.
• Excellent verbal and written communication skills. 

 BENEFITS

• 401(k) with employer match
• Profit Sharing – no employee contribution required
• Paid Time Off –13 days per year, with carryover and 10 holidays
• Medical – Kaiser & HMSA, HDS Dental, Vision
• Tuition Reimbursement
• Life Insurance, Long-term Disability Insurance, EAP, Flexible Spending, Travel Assistance
  

Starting salary: $41,000.00/yr. (non-exempt)