Administrative Assistant (6145)  (Regular Part-Time, Hourly)
Program: Jane Westin (Downtown SD)

Administrative Assistant – Adult Outpatient Program

Hours: 20 hours per week; Monday - Friday, 4:00 pm to 8:00 pm

Pay Rate: $17.94 to $18.50 per hour

CRF inspires and mentors the next generation of mental health professionals!

We are constantly evolving and developing fresh approaches to meet the needs of San Diego County’s residents who are experiencing mental/behavioral health challenges.  We offer a diverse, inclusive workplace that fosters personal growth and development.

Program Overview:

Located in downtown San Diego, the Jane Westin Center is an adult outpatient walk-in clinic which provides a variety of intervention services to individuals in crisis. We serve individuals with serious mental illness and co-occurring substance abuse disorders.

Our services include initial psychosocial assessments, psychiatric and medication evaluations, crisis intervention and linking clients with ongoing community-based services. 

Typical Duties of the Administrative Assistant

The Administrative Assistant supports the Office Manager and/or Program Director to ensure the office operates efficiently and effectively. Performs a variety of clerical tasks in a fast-paced environment.

Duties include:

• Full-service clerical and reception duties including greeting visitors, answering phones and screening calls, taking messages, typing, filing, scheduling meetings, opening and distributing mail and performing data entry
• Assists with front office management and operations as directed
• May assist with preparation of medical records
• May audit medical records for adherence to billing requirements
• Reporting and tracking information for program management
• Works collaboratively with all other members of the program team

Qualifications/Skills Requirement

• High school diploma or equivalent required
• One year experience in customer service in a fast-paced environment
• Excellent phone etiquette, attention to detail, ability to multi-task and maintain confidentiality required
• Bilingual Spanish preferred, but not required
• Intermediate knowledge of Microsoft Office to include Outlook, Word, Excel applications, as well as internet research skills required
• Must be able to pass criminal/background clearance

Benefits: CRF provides benefits to help you balance your work life and your personal life. For full-time staff (30 hours or more), we offer...

• 19 days of PTO per year
• 12 paid holidays per year
• “Platinum +” medical plans, with minimal employee cost/expenses for you and excellent coverage
• Several dental plan options
• Vision benefits
• Company-paid life insurance and Long-Term Disability
• Tax-Free Flexible Spending for medical/dental/childcare expenses
• Generous retirement plan contributions
• Employee Assistance Plan for you and your family
• Employee discount program, including pet insurance plans
• Paid training and supervision hours are available
• Opportunities for advancement and growth
• We also provide access to student loan repayment/forgiveness programs for graduates.

All new hires are required to show proof of completed vaccination and booster before their first date of work, unless legally exempted.

We are an Equal Opportunity Employer

Administrative Assistant