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Contract Program Manager (Full Time)
Location: Palmer
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Position - Status |
Contract Program Manager - RFT |
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Who can apply? |
For All MEA Employees & The General Public |
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Posting Date |
August 28, 2023 |
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Closing Date |
Open Until Filled |
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Department |
Procurement & Warehouse |
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Salary |
$78,894 Minimum DOE |
|
Grade |
9 |
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Union Representation |
N/A |
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Hours of Work |
8AM-5PM |
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Work Location |
Palmer, AK |
PURPOSE
The Contract Program Manager is responsible for the management, administration, and metrics reporting of the Association’s contracts. The position serves as the principal administrator of MEA’s contract program and works closely with other stakeholders and contract relationship owners to ensure the proper administration, from execution to close-out, of all Association contracts. This position also provides direct support for various procurement activities and may act as the Procurement and Warehouse Manager when necessary.
ESSENTIAL FUNCTIONS OF THE POSITION
1. Develop, manage and lead contracts program for optimal program effectiveness.
2. Guide, prepare, and provide oversight of Association contracts, including evaluating, interpreting, negotiating, and executing various contracts covering a range of transactions.
3. Responsible for preparing and establishing terms and conditions of contracts. Communicate and collaborate with legal counsel when needed.
4. Ensure overall health of contracts in coordination with project managers where applicable. Ensure contract modifications are processed in a timely manner to support relevant objectives.
5. Manage and maintain a database of contract related information for reporting and monitoring.
6. Brief stakeholders on status of contracts.
7. Responsible for contractual determinations and recommendations for legal counsel review and concurrence based on professional knowledge, skills, and understanding associated with contract law and corporate policies concerning complex issues and/or controversies arising from contracts.
8. Create and maintain good working relationships with contractors, suppliers, customers and project managers.
9. Monitor and ensure proper execution of contract close-out, extension, and/or renewal of contracts.
10. Implement and provide leadership to staff on relevant policies and procedures.
11. Identify and find solutions for process improvement areas.
12. Conduct contract reviews and ensure all required language is present in contract templates as needed. Update contract templates with any language changes as required by legal counsel, best practice, or law.
13. Review contract terms and conditions for completeness and consistency with Association standards.
14. Support procurement activities associated with competitive bid pre-award and/or post-award functions using a wide range of methods to procure complex project purchases and services, in accordance with corporate policies.
15. May act as Procurement & Warehouse Manager as needed in various procurement duties and supervisory responsibilities.
16. Promote and maintain a flexible, cooperative, team oriented, and member centered attitude within and between departments.
17. Promote a safety culture in which safety is a value. This culture is based on joint and individual engagement, ownership, and accountability regarding job safety and responsibility to perform work safely and adhere to safe work practices.
18. Perform the essential functions of the position in a safe and efficient manner.
The above items are not intended to be all inclusive of the essential functions or requirements of this type of work as they are subject to change based on operating necessity. The employee will also perform other related business duties as assigned by the immediate supervisor and other management personnel.
ESSENTIAL POSITION REQUIREMENTS
- A bachelor’s degree in business administration or related field or equivalent relevant progressive experience.
- At least five (5) years of relevant progressive experience with corporate-level contract development, processing, or management.
- Management experience in procurement and or contracting.
- Current Certified Professional Contract Manager (CPCM) Certification
KNOWLEDGE, SKILLS AND ABILITIES
· Supports a culture of safety excellence through active involvement in safety improvement and promotes a sense of shared responsibility for safety.
· Knowledge of the principles and techniques of program management including organization, planning, budgeting, time management, etc.
· Knowledge of sourcing strategies within industries to identify suppliers that offer the highest value and availability of products and services.
· Knowledge of relevant business practices, operations and procedures related to purchasing, inventory and property control.
· Knowledge of research techniques, data analysis, and/or related information.
· Skill in effective and professional verbal, telephonic and written communication.
· Skill in negotiating and strategizing with vendors, suppliers, and contractors for effective cost management.
· Ability to compile and analyze data; calculate cost data; use reference manuals, guides and other information resource materials.
· Ability to train (as needed) and evaluate program functions.
· Ability to facilitate cooperation between work groups and work functionally across all levels of the organization.
· Ability to self-motivate improvement based on successes and failures.
· Ability to analyze processes for efficiency and make recommendations for improvements.
· Ability to lead continuous improvement efforts.
· Ability to organize and maintain records and documents related to the work.
· Ability to review paperwork for completeness, appropriateness and conformity to established policies and procedures.
· Ability to effectively prioritize and complete multiple assignments.
· Ability to interact with the public with excellent customer service skills, tactfully and courteously with others and provide them with accurate and appropriate information.
· Ability to write memoranda, specifications and other documents in a clear, concise and professional manner.
· Embrace and embody the Association’s Core Values through decisions, actions, attitude, and behavior to directly contribute to the success of the organization.
PHYSICAL DEMANDS
- Major occurs 60% or more of work time.
- Moderate occurs between 20-60% of work time.
- Minor occurs less than 20% of work time.
- Ability to understand, read, and carry out written instructions.
- Ability to understand, read, and verify documents electronically, verbally, or hard copy.
- Major amount of sitting, finger use (in typing, possible filing, etc.), eye-hand coordination, and communication.
- Moderate amount of handling of items.
- Minor amount of standing, stair climbing.
ENVIRONMENTAL CONDITIONS
EMPLOYMENT STATUS
MEA requires a post offer substance abuse test. Any positive test result or refusal to consent will disqualify an applicant from employment.
MEA is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by local, state or federal law.
Individuals with disabilities who require reasonable accommodation(s) to participate in any portion of the application or interview process should advise MEA in advance by calling 907-761-9218.
Applicants must be currently authorized to work in the United States on a full-time basis.
To apply, please visit www.mea.coop to submit an application by the closing date.
Matanuska Electric Association, Inc.
163 East Industrial Way (P.O. Box 2929), Palmer, Alaska 99645
Telephone: (907) 761-9218/ Fax: (907) 761-9264
MEA is an Equal Employment Opportunity Veterans/Disabled employer.
Benefits Include
Copyright 2021 Matanuska Electric Association, Inc.